SWS eAR Help Tips

INTRODUCTION
  1. Water System Classification

    PUBLIC WATER SYSTEM CLASSIFICATION DESCRIPTION
    Community Water System A public water system that serves at least 15 service connections used by yearlong residents or regularly serves at least 25 yearlong residents of the area served by the system. The term ‘residence’ generally means single-family homes, but also includes dwelling units that are more or less equivalent to a residential home. This would include cabins, cottages, mobile homes, efficiency living units, apartments, etc., that are used on a long-term basis by residents. The term ‘yearlong’ infers use that exceeds 6 months of the year. Using this criterion, examples of community water systems may include second home subdivisions, cabin clusters, apartment buildings, mobile home or trailer parks, labor camps and correctional facilities.
    Transient Noncommunity Water System A public water system that regularly serves at least 25 persons daily for at least 60 days out of the year, but does not serve the same 25 persons for over 6 months per year. The days do not have to be consecutive. Examples of a transient noncommunity water system include day-use facilities, campgrounds, resorts, rest-stops, restaurants, hotels, visitor centers, churches, cabin clusters that do not have access for part of the year, and businesses with fewer than 25 employees but regularly has over 25 customers daily for over 60 days per year.
    Nontransient Noncommunity Water System A public water system that is not a community water system and that regularly serves at least 25 of the same persons over 6 months per year. Examples include businesses with over 25 employees, day care facilities, and schools,

  2. General Office Phone: Enter the phone number for the main office. This phone number will be posted on the Drinking Water Watch for the general public. It can be accessed at: https://sdwis.waterboards.ca.gov/PDWW

  3. Certification for Reduction of Annual Fees for Public Water Systems Serving Disadvantaged Community (DAC ):

    §64310. Reduction of Fees for Public Water Systems Serving Disadvantaged Community.

    (a) A public water system must pay the full amount of the annual fee unless it requests and receives from the State Board a determination that its annual fees are reduced because it is a community water system that serves a disadvantaged community in which case the fee to be paid is the amount for a disadvantaged community as shown in Table 64305-A.

    (b) To qualify for the reduction provided for in subsection (a), a public water system must certify, and provide documentation to the State Board upon request, that it serves a disadvantaged community.

  4. Report Submitted By: The information included in this section is automatically filled based on the eAR user’s profile. If the information in this section is incorrect, the user must update their user profile on the MY PROFILE tab before the report is submitted. You must be logged in to change your user profile. Note: Your name and title, email address, and work phone number are disclosable report information that may be obtained through the Public Records Act.

  5. Comments: Comment boxes are provided throughout the eAR to allow the user to provide discussion or clarification on their responses provided in that section of the report. These comment boxes can accommodate up to 4000 characters. “Private Comments” will not be published. Other comments will be available to the public.

    SECTION 1. PUBLIC WATER SYSTEM CONTACTS.

  6. Public Water System Contacts: This section of the report will be pre-filled with current water system contact information in the Division of Drinking Water database (Safe Drinking Water Information System or SDWIS). Overtype the contact information to provide any necessary updates. The option to add up to four (4) new contacts is provided at the end of this section.

  7. Phone Type Definitions.

    PHONE TYPE DEFINITIONS
    Business (For Administrative Contact only) The BUSINESS phone type (mandatory) is treated as a public phone number and will appear in Drinking Water Watch (https://sdwis.waterboards.ca.gov/PDWW), which can be viewed by the public, if the General Office phone number is not provided. If you use your home or mobile phone number as your business number, it will be made public in DWW if there is no General Office phone.
    Home (For Administrative Contact only) The HOME phone type is treated as a private phone number, with the exception noted under Business Phone Type.

  8. Contact Type Definitions.

    NOTE: A person may be assigned multiple contact types. For example, the owner may also be both the Administrative Contact and Financial Contact.
    CONTACT TYPE DEFINITIONS
    Administrative Contact (AC) The person who is legally responsible for ensuring that the Public Water System maintains compliance with SDWA requirements. The person to whom Division of Drinking Water mass mailings, enforcement letters and correspondences would be addressed, such as the Board of Directors, General Manager or CEO. Each water system must have one and only one AC.

    Please provide an email address for the Administrative Contact as most email communication, particularly email blasts, from the Division of Drinking Water will be sent to the email address of the Administrative Contact.
    Financial Contact (FC) The person who receives Division of Drinking Water invoices and issues payments. Each water system must have one and only one FC.
    Owner The person or entity named in the water supply permit. If not the same as the Administrative Contact, this would then be the legal owner or entity that is legally responsible for the Public Water System.
    Designated Operator in Charge Chief Operators. This person could also be the Administrative Contact, Owner, or Contract Operator. Must be a certified operator for community and nontransient noncommunity water systems.
    Operator Contact Shift Operators. Must be a certified operator for community and nontransient noncommunity water systems.
    Emergency Contact The person who assists with coordinating emergency activities (e.g. collecting samples, conducting public notification, corresponding with the Division of Drinking Water.)
    Water Quality Contact The person who receives water quality email updates from the Division of Drinking Water. The person responsible for coordinating or conducting water quality monitoring and/or sample collection. Email address required for electronic mailing.
    Legal Contact Public water system’s attorney or legal counsel.
    CONTRACT Operator Contact The person or company with whom the water system has a contract to operate or assist in the operation of the water system.
    Funding Contact The person who receives funding (State Revolving Fund) email updates from the Division. This person is the representative of the water system for projects receiving Safe Drinking Water Act funds.

  9. Add Additional Contact. Up to four additional contacts may be added.

    SECTION 2. POPULATION SERVED.

  10. Population: all population types should be reported regardless of the public water system classification as shown on the first page of your report.

  11. Annual Operating Period: Provide season that each population is present at the water system. If year-round, the Begin Date would be 01/01 and the End Date would be 12/31. If present only during the typical summer season, example Begin Date and End Date would be 05/01 through 09/30.

  12. Residential Population: includes all people who reside within the water system service area on a year-round basis, or have the ability to use a dwelling unit for over 6 months of the year (includes number of persons that use second homes, cabins, or other housing units).

  13. Transient Population: the number of persons served on the 60th busiest day; counting only those persons that are not residential or persons onsite for over 6 months out of the year, such as day-use visitors, campers, attendees at events, customers to a business, etc.

  14. Nontransient Population: the number of the same persons onsite for over 6 months out of the year, such as students and employees.

    15. SECTION 3. CONNECTIONS.

  15. Number of NON-residential customers required to have dedicated outdooring irrigation meters. A dedicated outdoor irrigation meter only measures outdoor water and does not meter any water used indoors. The response should exclude agricultural connections. For example, some irrigation connections may also include buildings on the irrigated property, such as a crematorium in a cemetery, and those buildings may be lumped into the irrigation connection. If the cemetery has a dedicated irrigation meter to separate the graveyard use from the crematorium use, and those meter readings are tracked by the Public Water System, then the customer would be counted here.

    SECTION 4. GROUNDWATER (GW) AND SURFACE WATER (SW) SOURCES.

  16. Sources: Any source of drinking water supply such as a well, spring or surface water intake.

  17. PSCode or Primary Station Code: a unique 10-digit code assigned to each source for identification and submittal of water quality data electronically to DDW by the laboratory. The code consists of the 7-digit water system number followed by a 3-digit sample point code, such as: 1000222-001.

  18. Activity status: Inactive sources are not approved as sources of supply and must be physically disconnected or otherwise isolated so that only an intentional act by an operator can place the source into service. To change the status of an Inactive source to ‘Active’, a permit amendment application must be submitted to the local DDW Office, and approval received prior to any use of the source.

  19. STANDBY SOURCES: An emergency source that is not approved to be used for more than 15 calendar days per year or for periods that exceed 5 consecutive days. The local DDW District Office must be notified within 3 days after any use of a standby source.

  20. Discuss Changes to Above Sources: provide information on the change in status of any source used in the water system, or the addition or destruction of any source.

    SECTION 5. WATER PRODUCED, PURCHASED AND SOLD

  21. The recycled water collected in this table should be the non-potable recycled water which is used to substitute potable water or untreated surface and well water. If the recycled were not available, potable or untreated surface and well water needs to be used. Example, a landscape used to be irrigated using potable water but now using recycled water.

  22. In addition to being “purchased” water may also be “received” (through other non-sale agreements); in addition to being “sold” water may also be “delivered” (through other non-sale agreements).

  23. This question is asking about the recycled water that a public water system distributes to its customers. Used water is recycled at a facility that is separate from the drinking water system. List the name(s) of the facilities providing recycled water. If a water system recycles water and produces drinking water it would be listed as the recycled water facility, provide the recycle water is used within its water system service area.

    SECTION 6. WATER RATES AND DELIVERIES.

  24. A. WATER RATES

    This section now has the same questions for all water suppliers. It uses the numbering (6A.1a, 6A.1b, etc) found in the report form. The tips just below apply throughout section 6.

    • Numbers: Only enter the dollars and cents as a number without any commas or dollar signs, e.g., “1000” means one thousand dollars (no comma) and “50.68” means fifty dollars and 68 cents. If question is “non-applicable” and a number is required, enter the number zero for “non-applicable”.

    • Dates: Enter dates using the format MM/DD/YYYY, e.g., 03/01/2018. If a date is “non-applicable,” enter 01/01/1000. If you enter all zeros, you will receive an error message.

    • When more than one response is applicable: If more than one answers is applicable, select the response that most commonly applies in your service area. For example, if there is more than one residential single-family residential rate structure, describe the rate structure that applies to the greatest number of residential accounts.

    A1 Residential Water Rates

    Provide information for single-family water rates only, if the rate structure differs between single-family and multi-family. If more than one rate structure exists for single-family customers, provide responses for the most common rate structure.

    Select your base rate, if applicable. Select your usage rate, if applicable. Or select an item under “other rates”. You may mark more than one item on the list in your answer.

    Base Rate – (Non-Volumetric Rates)

    • Fixed Base Rate - Fixed charge means that the rate is the same for all customers regardless of water use or consumption and there is a water meter. If unmetered, select “flat rate” (see below).

    • Variable Base Rate - Basic charge is different depending on size of pipe, water meter, elevation, peak use, or other factors.

    Usage Rate (Volumetric Rates)

    Usage rates are volumetric. This means that a customer pays more as he or she consumes more water. Below are two types of usage rates.

    • Uniform Usage Rate - The charge per 100 cubic feet of water is the same regardless of use.

    • Variable Usage Rate - Increasing Block or Tier Rate. The charge per 100 cubic feet or another increment of water pricing increases as water use increases.

    Other Rates

    • Flat Rate- One rate for providing drinking water regardless of the volume of water used, not combined with a usage rate. Typically used when there are no meters. If you have a Flat Rate, please skip questions A1.b, A1.d, A1.f, A1.g and A3. Enter your flat rate in question A4.

    • Allocation Based- "Allocation-based conservation water pricing" means a retail water rate structure that meets all of the criteria in Water Code Section 372 as follows (see California Water Code sections 370-374):

      372.(a) A public entity may employ allocation-based conservation water pricing that meets all of the following criteria:
      (1) Billing is based on metered water use.
      (2) A basic use allocation is established for each customer account that provides a reasonable amount of water for the customer’s needs and property characteristics. Factors used to determine the basic use allocation may include, but are not limited to, the number of occupants, the type or classification of use, the size of lot or irrigated area, and the local climate data for the billing period. Nothing in this chapter prohibits a customer of the public entity from challenging whether the basic use allocation established for that customer’s account is reasonable under the circumstances. Nothing in this chapter is intended to permit public entities to limit the use of property through the establishment of a basic use allocation.
      (3) A basic charge is imposed for all water used within the customer’s basic use allocation, except that at the option of the public entity, a lower rate may be applied to any portion of the basic use allocation that the public entity has determined to represent superior or more than reasonable conservation efforts.
      (4) A conservation charge shall be imposed on all increments of water use in excess of the basic use allocation. The increments may be fixed or may be determined on a percentage or any other basis, without limitation on the number of increments, or any requirement that the increments or conservation charges be sized, or ascend uniformly, or in a specified relationship. The volumetric prices for the lowest through the highest priced increments shall be established in an ascending relationship that is economically structured to encourage conservation and reduce the inefficient use of water, consistent with Section 2 of Article X of the California Constitution.
      (b) (1) Except as specified in subdivision (a), the design of an allocation-based conservation pricing rate structure shall be determined in the discretion of the public entity.
      (2) The public entity may impose meter charges or other fixed charges to recover fixed costs of water service in addition to the allocation-based conservation pricing rate structure.
      (c) A public entity may use one or more allocation-based conservation water pricing structures for any class of municipal or other service that the public entity provides.
      (Added by Stats. 2008, Ch. 610, Sec. 1. Effective January 1, 2009.)

    • Other rate structure (specify your rate structure in the comment box, provide a weblink where indicated below)

    • We do not charge a water rate (explain in next question).

    A1.d Number of levels in rate structure: Select the number of levels in the rate structure for the most common single-family rate structure, for the most common meter-size. If there is only a flat rate, select “not-tiered” to indicate that there is only one rate and there are no other rate levels. If the rate structure varies by a non-volumetric factor such as lot size, count those levels and explain the features (next question) and include a web link (see below).
    A1.f Features: Identify aspects or factors used to determine or adjust residential water rates besides water use, as applicable, you may mark more than one. Choices include: agricultural use (non-commercial or commercial), elevation, evaporative coolers, fire protection - water to irrigate vegetation, home-based business, livestock or large animals, lot size, medical needs, meter size, mitigation of high levels of total dissolved solids, occupancy (all-year), occupancy (seasonal), pressure zone, soil compaction and dust control, supplement ponds and lakes to sustain wildlife, other (explain in space provided) or none of the above.

    Drought factor: Some suppliers with allocation-based rates include drought factors in the formulas they use to calculate water use budgets. During drought, drought factors are used to decrease indoor budgets, outdoor budgets, or both. During a normal or wet year, a drought factor is set at 100%; during a drought, suppliers lower the factor, effectively lowering the overall water use budget. For example, during the last drought, the El Toro Irrigation District lowered their drought factor to 75%.
    A1.g Units of Measure (UOM) for Table on Residential Water Rates: The choices are volumetric, i.e., Gallons (Gal), Hundred Cubic Feet (HCF), Thousand Gallons (1,000 Gal), Million Gallons, Acre Feet (AF). If a unit of measure is non-volumetric select “non-applicable”. Describe the rate in the comment box on Residential Rate Structure (see question A.1k in this section)
    A1.h Table on Residential Water Rates: The table has a row for information on non-volumetric base rates followed by multiple rows for volumetric usage rates. See Examples for guidance on how to complete this section

    Single-family Residential: Single-family detached dwellings.

    Multi-family Residential: Apartments, condominiums, town houses, duplexes and mobile homes. If there are multiple rate structures for multi-family housing, provide data for the most common type of multi-family housing and explain this in the comment box for this section. For example, if multi-family rates vary by the number of apartments or family-units, enter data for the most common type of multi-family structure and explain this in the comments, (e.g., “Rates are for X-family units, our most common type of multi-family structure”). Also, you may provide a link to your webpage that explains rates, if available.

    Base Rate (non-volumetric): A base rate, or fixed rate, as used in this table, means all water users pay a certain amount. A base rate may be fixed (same rate applies to all customers) or variable (changes with some feature such as meter size or elevation). A base rate may also be associated with a volume of water, e.g., water use up to 6 hundred cubic feet is included in the base rate. If this occurs, then identify the amount of water included in the base rate using the units of measure (UOM) selected. If there is a variable base rate, provide information on the most common variable base rate and in the box “Comments on Rate Structure” explain the aspects of the most common rate.

    If your water system uses a flat rate, i.e., one rate for providing drinking water regardless of the volume of water used, skip this table and enter your rate information in A4. (See Examples for assistance in completing this section.)

    Usage Rate (volumetric) Structures Level 1 – Level 7:
    • If your water system charges different rates that vary with the volume of water consumed. Enter the rate data starting with the lowest volume of water use in the row for “Rate Structure Level 1”.
    • If your water system uses an allocation rate structure, add a direct weblink to more information on your rate structure (Question 6A.1j) and provide information in the box “Comments on Rate Structure” (Question 6A.1k), and leave this table blank.
    A1.i Date of most recent update to the rate structure. Increases to existing rates that are regular or predetermined do not count as a rate structure change. This question is seeking changes the way the utility costs are allocated through rates, if the amount charged in different tiers changes from a predetermined rate increase, that doesn’t count as a rate structure.
    A1.k Web link to water rates: Provide a hyperlink to a webpage with information that explains your water rates, e.g., to explain allocation rates. Only include the hyperlink, not extra text. If you need to provide more explanation, do so in the comment box that follows this question (Question A.1k).
    A1.m Comments on Residential Rate Structure: This comment field can be used to explain your answers on water rates. If your water system uses an allocation rate structure, provide information in this comment box and include a weblink in A.1j (just above this question).
    A2 Residential service connections
    A2.c Single-family service connection fee for brand-new construction refers to a hookup for a brand-new home (new construction). These are sometimes called “impact” or “capital” fees and may be paid by developers. If your water system does not base the connection fee on meter size, provide information in the comment box for this section (A2.h).
    A2.d Date: If a date is “non-applicable” enter 01/01/1000
    A2.e Single-family service connection fee for an existing single-family home refers to a one-time fee to open a new account for an existing home that has a new account holder.
    A2.f Multi-family service connection fee for new construction refers to a connection fee for a newly constructed apartment building or similar structure.
    A3 Affordable Drinking Water

    To answer this question if you have an allocation rate, identify what is a median customer (e.g., you may consider lot size, temperature zone, elevation, average size of household or other factors) then base your answer on that "median household"

    The questions in this section call for monthly billing information. For example, if bills cover 2 months, then divide the cost per billing by 2 to find the monthly amount to enter.

    HCF (or CCF): means 100 cubic feet. There are 748 gallons in 100 cubic feet.
    Gallons Thousand Gallons Million Gallons Acre Feet
    6 HCF equals 4,488 4.5 0.0045 0.014
    12 HCF equals 8,976 9 0.009 0.028
    24 HCF equals 17,952 18 0.018 0.055

    “Other charges” refers to non-drinking water charges that are added to water bills. “Other charges” vary locally and may include property taxes, city tax, utility users tax, services for fire suppression, waste water or sewer, stormwater, other non-drinking water surcharges, infrastructure fee, watershed management fee, etc. If “Other Charges” varies, (e.g., by climate, lot size, landscaped area, or other features) use the lowest charge in your calculation.
    A4 Shut-Offs:

    Community Water Systems that have water rates and more than 200 connections must complete this section. If your community water system does not meet these criteria for completing this Section, then you must mark the boxes “did not collect information” in this section to avoid completion errors when you finalize your report. See 1. Water System Classifications (at the top of this page) for a definition of community water systems.

    This section pertains to residential service connections that experienced 1 or more drinking water shut-offs due to failure to pay in the year 2018 (January 1 to December 31). Exclude accounts for residential units that were vacant, if known. If no information was collected, write in the text box, “Did not collect residential shutoff information.”

    Throughout this section the following applies:

    • Unknown occupancy: If a water supplier tracks the number of services connections but did not collect information on whether residences were occupied or unoccupied at the time of disconnection, put the total number of disconnections in the “unknown accounts” column in the tables.
    • Unknown if single- or multi-family accounts: If a water supplier does not differentiate between single-family or multi-family, then enter all information as single-family.

    Your response to this question defines “year” for the questions that follow in A4 and A5 in this section of the EAR. If you answer “other” or “not applicable” please explain in the comments box for section A4.

    A5.d
    A5.e    		 Residential reconnection fee: Reconnection fee to restore drinking water service to existing customers who had their service stopped due to failure to make payments. If there was a change during 2018, please give the fee that was in effect for the greater portion of the year. 6A.5c and 6A.5d ask what the fee is during operating hours (normal business hours) or non-operating hours (after-business hours, e.g., evenings, weekends, holidays), respectively.
    A4.f Median duration of shut-offs: Include multiple shut-offs for the same account as independent shut-offs in the calculation of the median duration (count each shut-off incident as a separate event). If the account was shut off during 2016 and not reconnected until 2018, count the duration of the shutoff from the first day of disconnection until the day it was reconnected in 2018. If the account was shut off and remains shut off until now, tally the number of days from the 1st day of disconnection to December 31, 2018. If this information is not collected, fill out the text box for question 5 and write in “Did not collect”.
    The Water Shutoff Protection Act (SB 998, 2018) requires community water systems that have more than 200 connections to have shutoff policies completed by April 1, 2020. State Water Board staff will follow up with those community water systems that have more than 200 connections and do not have a shutoff policy. Contact Mary Yang for examples of shutoff policies or more information (email: Mary.Yang@waterboards.ca.gov)
    A4.j Add you Public Water System Identification (PWSID) number to the subject of your email, if you are emailing a document. Lookup your PWSID here: https://sdwis.waterboards.ca.gov/PDWW/ (It is also called Water System No. It starts with CA and ends with a 7-digit number. E.g., CA1234567
    A4.k Provide information for your most recent 12-month time period. If you track data by fiscal year, then use that 12-month time period. If instead you track delinquent accounts by calendar year, use that.
    A4.l Provide information for your most recent 12-month time period. If you track data by fiscal year, then use that 12-month time period. If instead you track delinquent accounts by calendar year, use that.
    A5 Affordable Drinking Water Assistance
    A5.f “What form of benefit was given per account?” Report the average dollar amount, percentage amount to the total bill, or volume amount per billing cycle.
    A5.i Average bill refers to the billing period specified earlier in question A1.c
    A6 Non-Residential Water Rates
    A6.d Table on Non-residential Water Rates

    Commercial: Retail establishments, office buildings, laundries, camp grounds, gas stations

    Institutional: Schools, prisons, hospitals, dormitories, nursing homes, hotels

    Industrial: All manufacturing

    Landscape Irrigation: Parks, play fields, cemeteries, median strips, golf courses

    Agricultural Irrigation: Irrigation of commercially-grown crops

    Other: Fire suppression, street cleaning, line flushing, construction meters, temporary meters

    Base Rate: base rates may be fixed or variable. If a base rate is variable, provide information for the most common situation and explain the variable base rate in the comment box.

    HCF (or CCF): 100 cubic feet. There are 748 gallons in 100 cubic feet.
    6B.
    Provide monthly summaries of metered water deliveries.

    Units of Measure (UOM): The choices are volumetric, i.e., Gallons (Gal), Hundred Cubic Feet (HCF), Thousand Gallons (1,000 Gal), Million Gallons, Acre Feet (AF). If no volumetric unit applies, select “non-applicable” e.g., there is no meter so the volume of water is unknown and can’t be determined.

    How to enter data when delivered water is all metered, partially metered, or not metered:

    1. Case 1. Metered. If all water deliveries are metered, entered the metered values;
    2. Case 2. Not Metered but Single User Class. If water deliveries are not metered, but all water is delivered to a single water user class, such as all water is used for “Single-family Residential” or all water is used for “Industrial”, copy total water production excluding “Water Sold to Another PWS” into the delivery column of that user class;
    3. Case 3. Most Water Deliveries are Metered. If more than 80% water deliveries are metered, then it is possible to estimate the rest deliveries based on water production and the metered deliveries assuming 10 percent water loss. Entered the metered values, along with the estimated values for each category and make a note in the comment area;
    4. Case 4. Not Metered and Multiple User Classes. If water deliveries are not metered and water is used by multiple user classes. Leave the table blank.

    Table 6B Water Deliveries

    Before you begin, make sure that the water volume values entered in Section 5A Water Supplied and Section 5B Water Deliveries are consistent with each other and that they refer to the same population from Section 2 Population (“permanent population of number of long-term residents”). Specifically, Water volumes produced in Table 5A Water Produced, Purchased and Sold (sum of columns C, D, E, H, and I, excluding “Water Sold to Another PWS”), should appear in Table 5B Water Deliveries. Table 5B shows how the produced water (from Table 5A) was delivered to various water users (this information is entered into Table 5B, columns B,C, D, E, F, G and I) for the population identified in Section 2. Given that water distribution systems experience water loss, the volumes for water produced in Table 5A should be higher than the volume of water delivered in Table 5B.

    Use the following definitions to classify the water deliveries by the different customer classes. If the summaries of deliveries to a customer class include recycled water, please check the box next to that customer class.

    Column B. Single-Family Residential: Single-family detached dwellings

    Column C. Multi-Family Residential: Apartments, condominiums, town houses, duplexes, mobile home and trailer parks.

    Column D. Commercial/Institutional: Commercial water users include retail establishments, office buildings, laundries, campgrounds, gas stations; and institutional water users includes schools, prisons, hospitals, dormitories, nursing homes, hotels

    Column E. Industrial: All manufacturing establishments, examples are factories, assembly plants, and other manufacturing industries

    Column F. Landscape Irrigation: Parks, play fields, cemeteries, median strips, golf courses

    Column G. Other: Fire suppression, street cleaning, line flushing, construction meters, temporary meters

    Column H. Total Urban Retail. This column automatically sums Columns (B) thru (G). A reporter doesn’t enter data in column H.

    Column I. Agricultural: Irrigation of commercially-grown crops

    Column J. Other PWS: The values covering waters sold to other public water systems (Table 5, Water Produced, Purchased and Sold, column G) and waters delivered to “other PWS” (Table 5B, column J) cover the same information and are equal

    Question B1: Indicate if the categories “Commercial/Institutional” or “Industrial” include residential water users. For example, a mixed-use building with a business on the first floor and residence above may be a commercial account, that includes residential customers. A local prison may be classified as an industrial water customer, but it also is a residential facility.

    Question B2: This only applies to urban water suppliers. To answer Question B2, you should have an answer for Section 3, Question 3C concerning the number of connections for dedicated outdoor irrigation meters.

    B2. The information provided will assist the State Water Board and Department of Water Resources in adopting long-term standards for the efficient use of water, which specifically includes outdoor irrigation of landscape areas with dedicated irrigation meters in connection with CII water use. (See California Water Code 10609.2.(b)(2))
    If you have some data on outdoor irrigation, but not in the categories asked for in B3, use this comment box to provide further explanation.
    B3.a “Parklands” include, but aren’t limited to, wilderness areas, historic sites, established bridle trails, municipal golf courses, hiking trails, lawn bowling greens, tennis courts, children’s playgrounds, picnic areas, baseball diamonds, lighted areas for basketball, soccer, and football, a band shell, community buildings, an outdoor gym, casting pool, and an archery range.
    C1.b Add you Public Water System Identification (PWSID) number to the subject of your email, if you are emailing a document. Lookup your PWSID here: https://sdwis.waterboards.ca.gov/PDWW/ (It is also called Water System No. It starts with CA and ends with a 7-digit number. E.g., CA1234567
    C3

    Information on asset management supports implementation of America's Water Infrastructure Act (AWIA). Section 2012 of the AWIA specifically requires asset management work (see page 85).

    Information, training and spreadsheets to help prepare asset management plans can be found on EPA’s website.

    Add you Public Water System Identification (PWSID) number to the subject of your email, if you are emailing a document. Lookup your PWSID here: https://sdwis.waterboards.ca.gov/PDWW/ (It is also called Water System No. It starts with CA and ends with a 7-digit number. E.g., CA1234567
    SECTION 7. WATER QUALITY.

  25. NSF/ANSI Standard 60 Certification of Direct Additives: Pursuant to Section 64700, Title 22 of the California Code of Regulations, (effective January 1, 1994), all chemicals or products, including chlorine, added directly to the drinking water as part of a treatment process must meet the ANSI/NSF Standard 60. If you are not sure whether a chemical you are using meets this standard, contact the manufacturer or distributor of the chemical.

  26. Chemical Use Initiated in 2018: Indicate if you began using the chemical listed in 2018. Specify in the COMMENTS whether this is an additional chemical used in the treatment process or whether this chemical replaced one you are no longer using.

    SECTION 8. SYSTEM OPERATION – TREATMENT.

  27. NSF/ANSI Standard 60 Certification of Direct Additives: Pursuant to Section 64700, Title 22 of the California Code of Regulations, (effective January 1, 1994), all chemicals or products, including chlorine, added directly to the drinking water as part of a treatment process must meet the ANSI/NSF Standard 60. If you are not sure whether a chemical you are using meets this standard, contact the manufacturer or distributor of the chemical.

    SECTION 9. CROSS-CONNECTION CONTROL. (Backflow)

  28. Cross Connection Control: Pursuant to Title 17, California Code of Regulations, all public water systems shall protect the water supply from contamination by backflow caused by cross-connections. For premises where cross-connections are likely to occur, prevention of backflow is required through the installation of approved backflow prevention assemblies. Each backflow prevention assembly must be tested annually by a certified backflow prevention assembly tester.

  29. Backflow Prevention Assemblies: include double check valve assemblies (Fig. 1) and reduced pressure principle backflow prevention assemblies (Fig, 2) that operate to prevent water from flowing from a user’s piping back into the domestic water supply system. Each backflow prevention assembly must be tested annually by a certified backflow prevention assembly tester.
    Fig. 1 - a double check valve assembly Fig. 2 - a reduced pressure principle backflow prevention assembly

  30. Backflow Assemblies On-site: this includes backflow assemblies installed within the premises of the user, which protect the internal water distribution system from cross-connections to the satisfaction of the water supplier and health agency, such that backflow protection is not required at the user’s connection to the public water system. This also includes backflow assemblies installed within a non-community water system to protect its distribution system. Examples include backflow assemblies on the water supply to boilers, RV dump stations, commercial dishwashers, fire protection systems, etc.

  31. Air-Gap Separation: is a physical break between the water supply line and a receiving vessel, and must provide a separation of at least double the diameter of the supply pipe, measured vertically from the flood rim of the receiving vessel to the supply pipe, but in no case shall this separation be less than one inch.

  32. Inactive Backflow Prevention Assemblies: A backflow prevention assembly that is installed on a pipeline or connection that is no longer in use, as counted at the end of the calendar year 2017.

  33. Cross-Connection: is an unprotected actual or potential connection between a potable water system used to supply water for drinking purposes and any source or system containing unapproved water or a substance that is not or cannot be approved as safe, wholesome and potable. By-pass arrangements, jumper connections, removable sections, swivel or changeover devices, or other devices through which backflow could occur, shall be considered to be cross-connections.

    SECTION 10. OPERATOR CERTIFICATION.

  34. Chief Operator: The person who has overall responsibility for the day-to-day, hands-on, operation of a water treatment facility or the person who has overall responsibility for the day-to-day, hands-on, operation of a distribution system.

  35. Your Highest Treatment System Classification.

    This shows the classification of your treatment facility with the highest classification (T1, T2, T3, T4, or T5). However, you may see the following instead:

    • Treatment or Distribution Operator – your treatment facility or facilities may be operated by either a certified treatment or distribution operator
    • Classification is Unavailable – the classification of your treatment facility or facilities has not been entered into the Division’s SDWIS database
    • No facilities subject to the Certified Treatment Plant Operator requirements – either you do not have any treatment facilities or these treatment facilities are not subject to the certified treatment plant operator requirements.

      If you believe that your highest treatment facility classification is in error, please notify your local regulatory agency immediately.

  36. Your Distribution System Classification.

    This shows the classification of your distribution system (D1, D2, D3, D4, or D5). However, you may see the following instead:

    • Distribution Operator Not Required – your water system is a transient non-community water system and as such is not subject to the certified distribution system operator requirements
    • Classification is Unavailable – the classification of your distribution system has not been entered into the Division’s SDWIS database

      If you believe that your highest treatment facility classification is in error, please notify your local regulatory agency immediately.

  37. Tips to Complete the Operator Certification Tables

    • If you do not have any certified operators to report, put “NONE” in each column of the first row.

      Name Grade of
      Operator      		 Chief or Shift1 (C, S or X) Operator
      Number      		 Expiration Date
      NONE NONE NONE NONE NONE
      - - - - -


    • Use the following format and rules to complete the State certified Water Treatment Plant Operators table:

      Treatment Operator Name Grade of
      Treatment Operator      		 Chief or Shift Treatment Operator
      Number      		 Treatment Certification Expiration Date
      First name Last name 1, 2, 3, 4, or 5 only. C, S or X only (lowercase ok); do not leave blank. 4 or 5 digits MM/DD/YYYY
      - - - - -
      1Use “C” for Chief Operator and “S” for Shift Operator. If neither, put an "X". Do not leave blank.

    • Use the following format and rules to complete the State certified Water Distribution System Operators table:

      Distribution Operator Name Grade of Distribution
      Operator      		 Chief or Shift1 Distribution Operator
      Number      		 Distribution Certificate Expiration Date
      First name Last name 1, 2, 3, 4, or 5 only. C, S or X only (lowercase ok); do not leave blank. 4 or 5 digits MM/DD/YYYY
      - - - - -
      1Use “C” for Chief Operator and “S” for Shift Operator. If neither, put an "X". Do not leave blank.

    . SECTION 13. SYSTEM OPERATION – DISTRIBUTION.

    38. .
  38. Water Outages: Unplanned events in which the water system is depressurized and customers are out of water for any reason including water main breaks. Scheduled water outages during main replacement need not be reported. A system may be depressurized due to a well or pump failure or wildfire damage to a reservoir resulting in the reservoir being emptied.

    • Infrastructure and Pressure Information in this section will be used to help develop water loss performance standards for urban retail water suppliers, as required by SB 555 (2015-16). Only Community Water Systems with more than 3,000 service connections or supply more than 3,300 acre feet/year need to complete these sections:

      • 1. Pipeline composition table:

        In the first column, enter the estimate for the length of pipe composed of the listed material as a percentage of the total length of pipe in the distribution system. For example, if the estimate is ‘X%’, enter ‘X’ in the blank.

        In the second column, enter the average age in years for the corresponding listed material. If information is available, calculate the average using the following method:

        Assuming that the total pipeline length for your distribution system is ‘L’, if your system has pipeline length ‘L1’ of age ‘A1’; length ‘L2’ of age ‘A2’ and so on, the average age for that material will be:
        Formula
        If your system has pipe material that is not specified in the form, please use the blank provided below the columns to specify the material and use the last rows to enter the percent composition and age values, as shown in the image below.
        example
        • Enter the material and composition not listed in the table in the blanks in the last row
        • If information is not available for all material, please enter known estimates for the materials that form the majority of your distribution system and enter zeroes for the remaining blanks. If there is no information available on composition, enter zeroes for all blanks.

    .

    SECTION 14. EMERGENCY PREPAREDNESS & RESPONSE, AND WATER PARTNERSHIPS

  39. B1 Backup power includes internal combustion engines.

  40. C1 Water partnerships include a range of activities including: informal networking, creating memorandums of understanding to share equipment and resources, emergency interties and consolidations.

    SECTION 15. WATER CONSERVATION AND DROUGHT PREPAREDNESS.

  41. Units of Measure: For the 2016 EAR report and reports in prior years the answers in the section were in Millions of Gallons. You are now able to select the units to use for reporting.

  42. Projected Water Shortages: The current calendar year is January 1 to December 31, 2019.

  43. Urban Water Suppliers must use six standard water shortage response stages or provide information that provides a cross-reference from existing water shortage response levels to the six standard water shortage response states, effective July 2021. CWC 10632(a)(3)

  44. Mandatory restrictions may include, but are not limited, shortage response actions such as restrictions on the number of days allowed for outdoor watering, restrictions on pools or fountains, see CWC 10632 (a)(4).

  45. Excessive Residential Water Use During Drought. Answer this question when the Governor has issued a drought proclamation, or a local water shortage response action is in effect. See CWC Section 365-367.

    46. SECTION 16. CLIMATE CHANGE ADAPTATION AND RESILIENCY FOR WATER UTILITIES.

  46. Only community water systems need to complete this section. A community water system is a public water system that serves at least 15 service connections used by yearlong residents or regularly serves at least 25 yearlong residents of the area served by the system. It typically includes cities, residential areas, mobile home parks, etc. This section is not required for non-transient non-community, or transient non-community water systems (typically includes campgrounds, restaurants, factories, business parks).

    The State Water Board passed a resolution on March 3, 2017 requiring a proactive approach to climate change in all Board actions, with the intent to embed climate change consideration into all programs and activities. For more information on climate change, please click HERE.

  47. Climate Threats: Check each box that applies. You may check more than one box.

  48. Sensitivity and Magnitude of Impacts: Qualitatively assess sensitivity of your facilities, and plausibility of failure using past experience, and expert judgement based on the magnitude of expected threats in the future. You do not need numeric answers. Consider the criticality or consequence of disruption to understand the scale and scope of the risk posed by changing conditions and extreme events. For each type of climate change impact or row in this section, you may choose one response.

    Resources are available that may help you complete this section:


  49. Adaptation Measures: Identify measures to reduce current vulnerability, or make future modifications based on identified sensitivity of the water system. Indicate status for all projects that your organization has completed, or plan to implement to increase resiliency of the water system to climate change. USEPA’s Adaptation Strategies Guide for Water Utilities provides examples of adaptation: https://www.epa.gov/crwu/learn-how-plan-extreme-weather-events. For each adaptation measure or row in this section, you may choose one response.